Data Privacy Policy (For Online Registrations)

1. Definitions

• “Personal Data” means any information relating to an identified or identifiable individual (e.g., name, email, phone number).
• “Processing” means any operation performed on personal data, such as collection, use, storage, disclosure, or deletion.
• “Data Subject” means any individual who provides personal data (e.g., conference registrants).
• “Third-Party Service Providers” means external companies or individuals engaged by IPR Ghana to facilitate services such as payment processing, IT support, or communication.

2. Information We Collect

During online registration, we may collect:

• Full name, job title, and organization
• Email address and phone number
• Country of residence
• Payment details (if applicable)
• Any additional information voluntarily provided

3. Purpose of Data Collection

We process your personal data in order to:

• Confirm and manage your registration and payment
• Provide conference-related updates, materials, and logistics
• Facilitate networking opportunities and delegate listings (with your consent)
• Comply with applicable laws and regulations

4. Legal Basis for Processing

• Your consent provided during registration
• Our legitimate interest in managing the Conference
• Compliance with legal obligations under Ghanaian data protection law

5. Data Sharing

• Data will only be accessed by authorized IPR Ghana staff, third-party service providers, or partners directly involved in organizing the Conference.
• We do not sell personal data to third parties.
• Delegate lists (e.g., names, organizations) will only be published if you opt in during registration via a consent checkbox.

6. International Transfers

As the Conference attracts participants globally, personal data may be transferred outside Ghana. Where such transfers occur, IPR Ghana will ensure that appropriate safeguards are in place, consistent with Ghana’s Data Protection Act, 2012 (Act 843).

7. Data Security

We implement appropriate technical and organizational measures to secure personal data, including:

• Encrypted storage and data transfer protocols
• Password-protected databases and systems
• Secure payment gateways with industry-standard compliance
• Restricted access to authorized personnel only

8. Data Retention

Personal data will be retained for up to 12 months after the Conference, unless required for a longer period by law or regulatory obligations. After this period, your data will be securely deleted or anonymized.

9. Your Rights

As a Data Subject, you have the right to:

• Access personal data we hold about you
• Request corrections or updates
• Withdraw consent at any time
• Request deletion of your data, subject to legal requirements

Requests can be made by contacting:

Institute of Public Relations, Ghana
Email: info@iprghana.org

10. Complaints Mechanism

If you believe your data rights have been violated, you may contact us directly. You also have the right to lodge a complaint with the Data Protection Commission of Ghana:

Website: https://www.dataprotection.org.gh

11. Changes to This Policy

We may update this Policy periodically. Updates will be published on the Conference website and registration portal, with the “Last Updated” date clearly indicated.